Take the next step up and leave paper files and file sharing behind.
Large companies have led the way in digitisation and transformation, but what about the smaller businesses? It’s often these smaller businesses like yours where just a few simple steps towards a paperless office and a more streamlined digital workflow can really make a difference. Prevent costly mistakes that result from messy file sharing, and disorganised paper filing systems, as DocuWare helps your teams gain control over processes. Get access to documents and become more compliant as you say goodbye to confusing shared drives and duplicated, out of date documents.
Are you aware of the full extent of what relying of paper-based processes could be costing your business? Speak to Twofold to discover:
- How outdated paper-based processes are costing your business timne and money
- The benefits of a paperless office
- How your organisation can become paperless in less than 90 days
How Twofold helps you go paperless
Twofold is partners with DocuWare, the leading document management software for small and mid-size businesses seeking best-in-class paperless solutions. With over 12,000 customers and 500,000 users, DocuWare has the experience and technology to deliver digitisation and automation tailored for your team.
Your new working environment – storage and workflow
Unlike some solutions that provide just cloud storage, or a digital workflow, DocuWare combines them both. For small businesses this all-in-one solution is ideal as it delivers world-class document management in the cloud to securely capture and organise the information you use every day, and process automation to replace cumbersome manual methods with simple, instant, digital workflow. This is all provided within a cloud based interface that is simple enough for casual users to manage, yet sophisticated enough for more demanding power users.
Organise and Secure your documents
- Drop in files and watch key index data get extracted and organised automatically.
- Archive any document with ultrafine access rights and state-of-the-art encryption.
- Instantly retrieve any document to share, edit or annotate.
Automate workflows and tasks
- Assign tasks and alert team members with instant email notifications
- Automatically send key stakeholders documents to review and approve
- Design workflows that carefully align with your existing processes
Connect distributed teams
- Team members that are working from home or traveling can instantly retrieve documents from one central repository to share, edit and annotate.
- Access information from any device, anywhere, any time with a browser-based client and mobile apps.
How small businesses use DocuWare
DocuWare is used by more than 12,000 customers across 90 countries. Customers commonly deploy DocuWare in the document-centric processes that drive the heart of their business, where speed, reliability and security are most important. Some customers use DocuWare with teams as small as two people, while other customers use DocuWare with thousands of employees.
Accounts payable and other finance processes
Although DocuWare is known for our best-in-class invoice processing solution that simplifies and expedites the entire process of incoming invoices, it’s also commonly used in accounts receivables, expense management, tax, operations and budgeting.
Contracts and proposals for sales
Carefully organizing and collaborating on crucial sales documents can unlock a serious competitive edge when you’re able to send product information, estimates and contracts instantly to your customers without tedious searching.
Employee records and other HR processes
Centralising and securing your company’s employment records enables your HR team to get rid of archaic paper documents and start automating the manual processes that suck up their valuable time like performance reviews, time-off management, and more.
Secure document archiving
Shared drives and paper files are no place for sensitive documents. Many customers use DocuWare to securely archive vast amounts of digital information to protect against unauthorized access or natural disasters — and safely get rid of boxes, filing cabinets and other paper expenses.
Designed to scale with your business
User friendly interface
Keep the learning curve short with an interface built for day-to-day use.
True cloud availability
Access any document with only a browser. Any operating system, any device, anytime.
Native mobile flexibility
Capture, retrieve and store documents from your smartphone or tablet.
Secure
encryption
Stay safe with best-in-class encryption, user access rights and multi-tier backups
Preconfiguired, cloud based solutions to get your started in just days
DocuWare document management and workflow automation can excel in any area of your business, but we offer two preconfigured solutions designed to get you from zero and to full-speed optimization in just a few days. Each solution comes packed with sample documents, user profiles, preconfigured workflows, and much more – all designed from our experience successfully deploying thousands of customers.
Invoice processing
Break free from paper and data entry
For every incoming invoice, automatically record key data like vendor, PO number, taxes and totals, and more. Route invoices for approval with automatic email reminders. Never lose another invoice, eliminate fraudulent invoicing, and keep vendors paid on time
Employee management
Every employee’s records at your fingertips
Digitise and centralise the HR records of every employee, including their resume and credentials, onboarding forms, tax documents, performance reviews, and much more. Enhanced with key HR workflows, it’s a complete toolkit for HR teams.
DocuWare Solutions
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