DocuWare Human Resources Software

DocuWare HR document management allows you access to every employee’s records.

Imagine your HR team having access to every single one of your employees’ records, from one single, secure, and searchable place.

With DocuWare HR document management solutions, you can deliver a whole new level of expertise, transparency and value to your colleagues. Join hundreds of organisations who use this time-saving HR document automation solution to centralise, organise and secure their employee records. Automate your human resources onboarding processes and have complete control of employee records from day one. Improve processes across a multitude of industries and from multiple locations, with HR management services and cloud based data management software.

The Employee Records Management solution that works from day one

It’s paperless

Organise all records in one secure place to access critical information within seconds. Go paperless, digitise your records, and eliminate those disorganised shared drives.

It’s private

Your employees’ privacy is important. Get complete peace of mind with data encryption and secure access rights to protect their sensitive information.

It’s empowering

Power to the people. From basic searching to portal integration you’ll empower employees, managers, and HR personnel alike with DocuWares self-service capabilities.

It’s simple

End repetitive manual data entry, tedious document searches and a host of menial tasks with simple automation that saves time, and reduces human error.

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How does DocuWare Human Resources software work?

A simple, but effective process for employee records management

It all begins with the employee record, once you have a safe, secure home for them you can begin to introduce key workflows, and standardise your processes and approval chains.

Bring together potential candidate and existing employee CVs, tax forms, certifications, reviews, succession plans, COVID-19 vaccination and testing status, and more into a secure, searchable repository. When you’re ready, use those documents in key workflows between you, managers and employees. Ditch the paper and messy shared drives and find a new, faster, and more secure way of managing employee files digitally.

A simple solution for teams of all sizes


Post job vacancies, manage incoming CVs, and use automated workflows to collate feedback from internal stakeholders.

Talent pool

Create a centralised portfolio of qualified applicants for future openings, and enable your team to search across applications, cover letters and CVs.


Give your new employees the best start with easy HR onboarding, and ensure all necessary equipment ready for them to use from day one.


Monitor each employee’s performance, provide early assessments and conduct interviews in a structured manner.


Give employees the power to request vacation time, personnel time or medical leave — and track all of it from one location.

Legal compliance

Keep confidential information safe with access rights and retention policies to comply with HIPAA, GDPR and other legal requirements.


Manage certification applications and renewal reminders for all employees, including trainees.


Automating the employee separation process with explicit tasks to ensure nothing is missed and the exit process is completed accurately.

Easy cloud mode

Simple subscription pricing — every feature is unlocked on day one.

Outlook ready

Runs happily alongside Microsoft Outlook for easy access right from your email.

Solo or together

Integrate with other apps, or run the solution as standalone.

Your pace

Start small (just get rid of paper!) — then extend when you’re ready.

DocuWare Human Resources document management software benefits companies like yours with a whole host of comprehensive features for digitising business processes and improving security and compliance. With Cloud services, integrations with your existing applications like email, CRM and ERP systems, along with preconfigured solutions to improve processes in days.

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