DocuWare features and capabilities

Discover how DocuWare can empower you with document capture, processing, and workflow automation

Keep your teams fluid and productive, automate document workflows in any organisation, and protect data and documents with secure, centralised archiving. Fond out more about how you can integrate with your existing apps within your IT environment, cloud and on-premises deployment and all the features of the DocuWare platform, and if you have any questions, just complete the contact form or call us today on 0118 951 9800

Call us on 0118 951 9800

Capture and organise information

DocuWare captures information from a broad range of sources, enabling automated import and indexing routines enable structured data entry without manual effort.

Intelligent Indexing

AI-based technology converts document content right into indexing terms. Instead of error-prone manual data entry, this indexing approach takes place automatically and within seconds.

Mobile upload

Get your processes rolling while you’re on the move and effortlessly capture and file documents with our mobile apps.

Fulltext indexing

In addition to structured index metadata, DocuWare creates a full-text record of all content for precise, customizable search queries.

Scan and classify

Connect DocuWare with any scanning hardware to capture incoming paper documents such as invoices and delivery slips.

File import

Easily import and index documents without any user interaction from Microsoft Office or any other program.

Windows Folder import

Move single documents as well as entire folders directly from the file system to a file cabinet in order to share and protect information.

Import from Outlook

Integrate Outlook deeply into DocuWare to manage and store emails and attachments securely in seconds.

SAP records

Use our certified interface for managing SAP documents in DocuWare.

Import from any email account

Organise and store emails from all your accounts centrally along with other business content.


Extend collaboration tools like SharePoint with document management.

Import from print stream

Print documents such as outgoing invoices from any program directly into your digital archive, including automatic indexing.

Process documents and manage workflows

Allow intelligent and informed decision making when your documents are sorted, linked and distributed by DocuWare. Give your teams the full benefit of the modern tools, giving them effective workflows that are quick, transparent and intuative.

Digital editing

Use stamps, annotations or image corrections without changing original documents. Or open archived content to edit in its original program.

Task control

Automate recurring manual team and organisational tasks from simple notifications and approvals to complex, multi-level processes.

Connected while mobile

Get up-to-date status information while on-the-go. Tackle tasks from any device.


Automatically save edited documents as a new version and always keep document histories under control.

Workflow automation

Streamline processes by designing automation workflows with an intuitive drag’n’drop interface.

Deletion workflows

Remove data and documents automatically according to preset parameters to comply with data protection and legal requirements.

Clear rules and exceptions

Define in detail what should happen when certain document processing situations or exceptions occur.


Set due dates for completing tasks and appoint proxies to cover.

Data export

Synchronise data and status information with programs like your ERP to consistently network processes and complete them straight away.

Preconfigured solutions

Automate key business processes like invoice processing or onboarding of new employees with out-of-the-box workflows.

Control dashboard

Monitor a workflow’s progress at all times.

Dynamic limits

Set the scope for individual editors or user groups individually.

Process mapping

Visualise process steps, share process plans and work on them with third parties in real time – all with a new, intuitive tool.

Access and view content for decision making

DocuWare provides your team the right information for productive processes and fast, effective decision-making.

Flexible search

Enter search terms or select keywords from drop-down lists, use wildcards and logical links, and search through a document‘s content as well as indexed metadata.

Mobile access

Access and use information to drive workflows beyond the office walls.

Digital files

Use classic folder structures for intuitive file viewing.

Linked documents

Display related documents immediately.

Pending box

Receive timely reminders of pending deadlines are overdue tasks.

Integrated search

Seamlessly integrate access to archived data and documents into other key programs.

Automatic delivery

Receive documents automatically for editing and staying up-to-date.

Document packages

Bundle document packages for external use by customers, auditors or employees.

To find out more about DocuWare, just leave us a message.

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