Automatically process all of your incoming property management invoices
If your team is dealing with paper invoices and spending valuable time manually entering data, you need to take a look at automatic invoice processing software from DocuWare. Free your employees from mountains of paperwork when quarterly housing invoices are sent out, keep on top of supplier and contractor invoices, allow them to work more efficiently, and reduce prep time. Take a look at the solutions for AP Automation to revolutionise your finance department’s document management.
Learn more about how document management can help property management companies>>
Break free from paper and data entry
Remove huge amounts of work from your team. Digitise every invoice with intelligent indexing to securely store for instant retrieval.
Use preconfigured workflows for approval routing, or use straight-through processing to help expedite payments and keep your team on track.
The Employee Records Management solution that works from day one
Reduce paper and data entry
The only thing worse than stacks of paper is manually keying in data locked on that paper. Save space, save time and save yourself the headaches of the old way of doing things.
Automated workflows
Establish automatic approvals based on amounts, vendor, or other data. Set up digital workflows to route invoices to suppliers and contractors and integrate with your existing systems.
Avoid costly disrepair claims
Have the systems in place to prepare for the changes in regulations that have increased disrepair claims that have resulted in housing associations paying millions in claims.
Dramatically cut audit prep time
Audits are inevitable, but they don’t have to be a waste of time. Stop searching and stressing to locate documents. Find digitised documents instantly and deliver as a pre-organised, secure archive accessible only to authorised users.
How does DocuWare invoicing software work?
Capture incoming invoices with intelligent indexing, and provide a central, secure home for every invoice where all data is instantly searchable. Then leverage fast, flexible workflows to ensure complete alignment with your approval processes and integrate your existing applications with DocuWare software. Automate your accounts payable processes and free your financial departments from the constraints of paper based payment processes.
1. Capture
Intelligently index all incoming invoices
The power of our solution starts with intelligent indexing, a machine learning system that understands and extracts data from any invoice. This critical index data is the heart of the solution, as it drives workflow processes. DocuWare Intelligent Indexing replaces error-prone and time-consuming data entry by recognizing and recording all the data printed on invoices.
2. Secure Storage
Effortlessly archive and retrieve digital documents
All invoices are stored within a secure, axccessible repository, tightly organised based on captured index data. Apply retention policies, rapidly collect for audits, or analyze for departmental process improvements. Access anytime, anywhere, from any device — including mobile.
3. Automated workflow
Digitally route for approval and post-back
Digitally route invoices through approval chains for faster decision-making, or initiate a straight-through approval based on predefined rules. Quickly handle exceptions while maintaining visibility throughout the process. Create a booking record for easy posting back to your ERP system.
DocuWare document management software benefits companies like yours with a whole host of comprehensive features for digitising business processes and improving security and compliance. With Cloud services, integrations with your existing applications like email, CRM and ERP systems, along with preconfigured solutions to improve processes in days.
Cut data entry by 95% — and that’s just the first step
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