Automatically process all of your incoming invoices
If your team is dealing with paper invoices and spending valuable man-hours on data entry, you need to take a look at automatic invoice processing software from DocuWare. Free your employees from mountains of paperwork, and allow them to work more efficiently, and take advantage of early payment discounts and reduced prep time. Take a look at the solutions for AP Automation to revolutionise your finance department’s document management.
Break free from paper and data entry
Remove huge amounts of work from your team. Digitise every invoice with intelligent indexing to securely store for instant retrieval.
Use preconfigured workflows for approval routing, or use straight-through processing to help expedite payments and keep your team on track.
The Employee Records Management solution that works from day one
Eliminate paper and manual data entry
The only thing worse than stacks of paper is manually keying in data locked on that paper. Save space, save time and save yourself the headaches of the old way of doing things.
Automate workflow and exceptions
Establish automatic approvals based on amounts, vendor or other data, or set up digital workflow to route invoices to key decision makers. Elegantly handle exceptions to ensure no balls are dropped.
Reclaim early payment discounts
Process invoices before they’re due, catching early payment discounts, avoiding late fees and keeping vendors happy. Build a stronger position for negotiating pricing or additional discounts to save even more.
Dramatically cut audit prep time
Audits are inevitable, but they don’t have to be a waste of time. Stop searching and stressing to locate documents. Find digitized documents instantly and deliver as a pre-organized, secure archive accessible only to authorized users.
How does DocuWare invoicing software work?
Capture incoming invoices with intelligent indexing, and provide a central, secure home for every invoice where all data is instantly searchable. Then leverage fast, flexible workflows to ensure complete alignment with your approval processes and integrate your existing applications with DocuWare software. Automate your accounts payable processes and free your financial departments from the constraints of paper based payment processes.
1. Capture
Intelligently index all incoming invoices
The power of our solution starts with intelligent indexing, a machine learning system that understands and extracts data from any invoice. This critical index data is the heart of the solution, as it drives workflow processes. DocuWare Intelligent Indexing replaces error-prone and time-consuming data entry by recognizing and recording all the data printed on invoices.
2. Secure Storage
Effortlessly archive and retrieve digital documents
All invoices are stored within a secure, axccessible repository, tightly organised based on captured index data. Apply retention policies, rapidly collect for audits, or analyze for departmental process improvements. Access anytime, anywhere, from any device — including mobile.
3. Automated workflow
Digitally route for approval and post-back
Digitally route invoices through approval chains for faster decision-making, or initiate a straight-through approval based on predefined rules. Quickly handle exceptions while maintaining visibility throughout the process. Create a booking record for easy posting back to your ERP system.
DocuWare document management software benefits companies like yours with a whole host of comprehensive features for digitising business processes and improving security and compliance. With Cloud services, integrations with your existing applications like email, CRM and ERP systems, along with preconfigured solutions to improve processes in days.
Cut data entry by 95% — and that’s just the first step
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