ODM Outbound Document Management

Manage your outbound communications with ODM

Get more from your folder inserter and improve customer communications

With Outbound Document Management you can manage outgoing communication with customers, enabling you to quickly and simply create personalised communication. You’ll be able to simplify and centralise the preparation of all your customer communications for your folder inserters.

Can you ensure the integrity and security of your business-critical customer communications and comply with GDPR?

Ensuring the proper documents reach the correct recipient is vital in today’s business climate, and with GDPR data protection laws changing in 2018, the legal implications of sending the wrong documents to the wrong person can be huge. Having an Outbound Document Management solution that guarantees the security of your mail pieces provides you and your customers with peace of mind.

ODM is the easy and cost effective way to automate and manage mail output, ensuring the right mail always goes to the right person. You can set up printing, folding and inserting with just a few clicks.

What are the benefits of ODM?

Does the number of pages for your invoices vary depending on your customers?

Do your outgoing documents vary between customers, leading to complicated and time consuming collating and checking? With ODM, this is all handled with the optical mark reader option combined with the ODM software for all folding and inserting systems.

Outbound Document Management enhances documents providing control and intelligence for the Twofold folding and inserting machine, allowing automated collation, folding, insertion and sealing.

How does it securely and reliably fold and insert your documents?

The ODM software generates the barcodes on your documents with great simplicity, without affecting your invoicing and payroll applications and software, so nothing else needs to be adapted to fit with the system.

There is an optical mark reader head installed on the folding and inserting system, this reads and interprets the barcodes printed on the pages of your documents.

You don’t need to worry about a thing, as your folding and inserting system will always know how to securely insert the correct documents into the correct envelopes with its automatically controlled processes. If you have any questions about how this could revolutionise your organisation, just call our consultants today, and let us show you how easy it can be.

All you have to do is collect your flow of printouts (pay slips, invoices, etc.) in PDF format and follow the software as it guides you to to carry out complex management of your documents in just a few minutes (Multi-spools depending on the format of your envelopes, selective appendix, etc.)