FlexStream Mail & Print Solutions

A Complete solution for Document Processing

Manage email and post with ease

FlexStream is a versatile document processing solution to improve the performance of your mailing system.

With FlexStream you can easily add scancodes to your documents that can be read by your inserter equipment, managing the processing of your mail and enhancing the capabilities of your machinery.

With FlexStream you can:

• Increase the integrity of your mailings by adding scancodes that can be used by inserters.
• Reduce postage costs by combining documents intended for the same recipient into a single mail piece.
• Save postage by using the optional postal presort modules.
• Improve brand awareness – turn your document into a marketing tool by adding conditional text, graphics and barcodes and by utilising selective inserts.
• Eliminate the costs of preprinted forms by adding overlays and digital inserts to your documents.
• Reduce paper costs – Convert traditional simplex printed documents to duplex to reduce paper usage and provide additional postage savings.
• Save costs by e-mailing all or a selection of your documents.

Easy to install, and run

FlexStream loads existing PDF files and runs independently of existing software, so there is no need to change existing systems. Files are processed at high speeds and the result may be printed on any printer.

There is no need for specialised personnel to operate the software. FlexStream is easy to use because of its intuitive user interface incorporating ribbons, tooltips, context-sensitive help, and wizards that take users through more complex tasks. Because of its close similarity to the latest Microsoft Office, it is very easy to understand FlexStream’s user interface and operation. The FlexStream software is available in several languages.

Pick the FlexStream edition to suit your needs

FlexStream comes in three different editions so, depending on your production requirements, you can select a FlexStream solution that fits your needs:

Need more? Additional services with FlexStream

FlexStream can be extended with additional services supporting postal processing for the United Kingdom and Secure & Tracked email.

Postal Processing

Postal modules allow you to prepare mail according to Royal Mail standards. Services include address verification and lookup, postal sortation, and printing of the required documents and output.

Secure & Tracked Email

FlexStream offers a robust secure and tracked email service for sensitive business documents. FlexStream makes it easy to select the documents to be emailed, send the emails with the confidence that they will reach their intended recipients without passing into the wrong hands, and offers extensive tracking, audit, and follow-up functionality.

Details

FlexStream Basic

FlexStream Basic is the solution for users who need to add scancodes (OMR, 1D or 2D BCR) to their documents to increase integrity and enable automatic processing on inserters and who want to reduce costs by combining documents for the same addressee into a single mail piece.

Document Files

• Open one or more document files in PDF or PDF/A format.
• Change the input document to duplex, remove leading and trailing pages and scale and move the contents of the pages.

Document Breaks and Grouping

• Extract text or graphics from your PDF documents to be used for further processing in print objects or to make comparisons and decisions inside the program.
• Define breaks that mark the end of one document and the beginning of another.
• Group documents for the same recipient into single mail items (sets) based on data contained in the documents.
• Previewing results of breaking, grouping, sorting and conditional scancode marks in a datasheet.
• A job summary lists the details of the processed input files, the documents and sets made, and selective feeds. It also includes operator instructions.

Processing

• Use templates for recurring jobs, eliminating the need to set up jobs that are run on a regular basis.
• Automate processing by using FlexStream’s powerful batch processing feature.

Scancodes

• Add scancodes for your inserter. Pre-defined scancodes for inserters of all major manufacturers are included in the program. FlexStream supports OMR and scancodes based on 1-D and 2-D barcodes.
• Define custom scancodes if necessary.
• Guides help you in positioning the scancode according to the specifications of your inserter.
• Scancodes can be made opaque and blank out areas can be added to cover unwanted elements on your layout.

FlexStream Advanced

FlexStream Advanced is designed to manipulate and enhance existing PDF documents. All features of the basic edition to add scancodes to documents are available. On top of that the Advanced edition enables users to add (conditional) text, graphics and barcodes to the document to turn documents into promotional tools.

Advanced Document Options

• Link to PDF document files in different layouts. This makes it possible to combine e.g invoices and orders or shipping documents in a single mail piece.

Advanced Processing Features

• Document break definition and grouping features as in FlexStream Basic.
• Sort sets and documents within a set in the required order. E.g. sort your sets on postcode and the documents in a set on invoice number.
• Job splitting based on any condition (e.g. set size) to divide a job in batches to be handled separately.

Additional Data Fields

• Next to text and graphics captured from the document, data may be based on (decoded) barcodes.
• Look-up fields to link document data to other data contained in databases or to generate filenames for variable graphics.
• Date/time fields in any format.
• Calculated fields based on Visual Basic procedures.
• Postal functions to generate contents of indicia and postal barcodes.

Document Enhancement

• Add scancodes (for a full description, see FlexStream Basic).
• Add any fixed or variable text based on a condition.
• Supports over 80 different barcodes, including 2-D barcodes and postal barcodes.
• Include fixed and variable graphics in a wide variety of formats.
• Add postal indicia and postage paid imprints.
• Add overlays to your documents.

Output

• Dynamic (conditional) input paper tray selection (e.g to print first or last page of a document on specific paper).
• Print output on multiple printers.
• Output to multiple PDF-files.
• Export data from the generated datasheet.

FlexStream Professional

FlexStream Professional adds document management features like adding digital inserts, email capabilities and preparing documents for archiving. FlexStream Professional also offers features for closed loop processing with verification and reprints.

es to the document to turn documents into promotional tools.

Digital Inserts

Add digital inserts. These are pages from PDF files that are (conditionally) added to the documents before the documents are printed.

Digital inserts can be conditional and variable, so inserts can be added depending on the contents or number of pages of the main document.

Digital inserts can be added to each document or once per mail piece only.

Closed Loop Processing

Export job and set data to a file for processing by the inserter in any user defined format.

Import job and set data for comparison with the printed job for verification and reprinting.

Email

Documents can be removed from the print stream and be emailed instead. Documents may also be emailed and printed. All based on a condition you specify.

The email with the attached documents can be mailed using SMTP or an Exchange pick-up directory, or by using the Secure and Tracked email service.

Digital inserts and digital versions of selective feeds can be included in the emailed document.

Archiving

Digital copies in PDF format of the (e-)mailed documents can be saved to a directory to be archived.

Optionally include digital inserts and/or digital versions of any selective insert which was added on the inserter to the archived documents.

Get in touch to find out more

Read more about the Digital Mailroom in our blogs