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Document Management

Effortlessly manage, arrange, and oversee all your business data.
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Revolutionise Document Management

For decades the only way for an organisation to store information was to keep physical copies of documents in filing cabinets. Even with the introduction of space-saving ideas like the microfiche, these took up valuable space, and it was easy to lose records and have duplicated documents, searching for the right document was also a challenge in itself

SharePoint vs. Document Management Software Which is Right for Compliance

Our engineers are based throughout the UK to provide a speedy response

Secure Your Data Seamlessly with
AI-Driven Document Management

AI-Powered Document Management Systems (DMS) are powerful software solutions designed to manage, organise, and streamline document and information handling across an organisation. When enhanced with AI, they become far more intelligent and proactive. Sensitive information can be identified and protected through smart access controls, encryption, and continuous monitoring.  

AI

What Makes This AI-Powered?

Our Document Management System leverages artificial intelligence to automatically sort documents by type, extract key data, and tag content. It analyses user behaviour to predict needed files, suggest relevant documents, and enhance search accuracy. Natural language processing enables searches based on document meaning rather than just keywords. The AI continuously improves by learning from users, refining sorting, automating filing, and identifying compliance issues or duplicates before they arise.

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See How Document Management Works

Our AI-Powered Document Management System makes it easier by automatically organising and tagging files as soon as you upload them. This removes manual work and helps prevent mistakes. You can quickly find what you need with natural language search. AI also summarises content, highlights key details, and answers your questions based on your documents. It speeds up your workflow by automating approvals and routine tasks, improves security by detecting sensitive data and supporting compliance, and gets better over time as it learns how you work. This gives you a faster and more efficient way to manage your information. 

Flexibility of Document Management Software

document capture
Document Capture

A centralised repository for storing digital documents, eliminating the need for physical filing systems and enabling easy access from anywhere.

centralised storage
Centralised Storage

A centralised repository for storing digital documents, eliminating the need for physical filing systems and enabling easy access from anywhere.

organisation & indexing
Organisation & Indexing

Documents are organised systematically using metadata, indexing, or categorisation, making them easily searchable and retrievable.

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Workflow Automation

Automated workflows for document review, approval, and collaboration, reducing manual handling and streamlining processes.

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Security Features

Access controls, encryption, user permissions, and audit trails to protect sensitive information and ensure compliance with privacy regulations.

Version control
Version Control

Maintain document versions, ensuring that the latest version is accessible while tracking changes made over time.

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Integration Capabilities

Integrate with other business software, enabling seamless data flow and accessibility across different platforms.

 

Collaboration and sharing
Collaboration & Sharing

Collaboration between multiple users to access, edit, and share documents simultaneously, fosters teamwork and efficiency.

 

compliance in black
Compliance Assistance

Ensure regulatory compliance standards by ensuring documents adhere to legal requirements and industry standards.

 

Our Document Management Systems optimise document handling, reduce paperwork, improve productivity, enhance collaboration, and ensure secure and compliant document storage and retrieval.
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onbase
OnBase by Hyland
A content management and enterprise information platform developed by Hyland
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Docuware
Comprehensive document management and workflow automation platform designed to streamline document-intensive processes
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Why Choose Twofold

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What exactly do we do?

Twofold provide and support physical and digital mailroom solutions to help our 3,000 customers deal with an ever-increasing volume of paper and data.

If you are interested in a career with Twofold and believe you have the right attributes then apply today. Simply submit your CV and a covering letter outlining why you would like to be part of our team to info@twofold.co.uk.

We look forward to hearing from you

Typical benefits of a digital mailroom in banking:

  • Mortgage document processing
  • Mortgage document processing
  • Mortgage document processing
  • Mortgage document processing
  • Mortgage document processing