Contract management

Revolutionise Document Management

For decades the only way for an organisation to store information was to keep physical copies of documents in filing cabinets. Even with the introduction of space-saving ideas like the microfiche, these took up valuable space, and it was easy to lose records and have duplicated documents, searching for the right document was also a challenge in itself

Our engineers are based throughout the UK to provide a speedy response

A Central View Across the Contract Lifecycle

Storing contracts in multiple locations or relying on manual processes makes it difficult to track status or identify milestones. Twofold's solutions provide a structured, unified view so nothing is overlooked.

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A Central View Across the Contract Lifecycle

Track Key Dates

Automated alerts and a central dashboard highlight renewal dates, obligation milestones, and critical deadlines before they become issues.

Reduce Missed Renewals

Proactive notifications and clear status tracking help prevent contracts from lapsing due to oversight or fragmented record-keeping.

Strengthen Governance

A single source of truth strengthens organisational governance by providing full visibility into responsibilities and progress at every stage.

Reducing Risk and Strengthening Compliance

Twofold's digital solutions enforce consistent processes, ensure secure storage of contractual information, and reduce reliance on manual tracking or individual knowledge.

Controlled Access

Sensitive contract information is protected with role-based permissions, so only authorised individuals can view or edit critical documents.

Complete Audit Trails

Every approval, change, and decision is recorded, providing teams with full transparency and a reliable basis for compliance reporting.

Policy Adherence

Automated workflows and standardised processes help organisations remain aligned with internal policies and regulatory requirements at scale.

Efficient Contract Workflows

Twofold streamlines every phase, from initial creation to renewal and ongoing oversight, using intelligent automation and proven document management.

Intelligent Document Capture

Contracts are captured, classified, and structured automatically, eliminating manual data entry and ensuring information is accurate and accessible from the start.

Automated Workflows

Guided review and approval processes replace ad-hoc emails and unclear ownership. Version control and audit trails ensure alignment and accountability.

Centralised Document Storage

All contracts are stored securely in a single structured storage, making retrieval, reporting, and oversight straightforward across the organisation.

Ongoing Monitoring & Renewal

Proactive alerts and dashboards keep organisations ahead of renewals, obligations, and changes, ensuring contracts remain active, compliant, and well- managed.

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Tungsten Automation

Industry-leading intelligent document capture and process automation enable fast, accurate extraction from contracts and related documents.

Hyland

Enterprise content management built for complex organisations, providing secure storage, workflow automation, and seamless integration.

DocuWare

Cloud-based document management designed for reliable, scalable contract storage and retrieval across teams and locations.

What exactly do we do?

Twofold provide and support physical and digital mailroom solutions to help our 3,000 customers deal with an ever-increasing volume of paper and data.

If you are interested in a career with Twofold and believe you have the right attributes then apply today. Simply submit your CV and a covering letter outlining why you would like to be part of our team to info@twofold.co.uk.

We look forward to hearing from you

Typical benefits of a digital mailroom in banking:

Mortgage document processing
Mortgage document processing
Mortgage document processing
Mortgage document processing
Mortgage document processing

Housing disrepair compensation is costing Housing Associations millions

One London Council saw claims against them increase by 600%, and the cost was more than £3m for a single year. Most claims were for damp and roof leaks and these claims companies are contacting tenants directly to encourage them to make a claim, knowing that the councils are often too overloaded with the backlog, or don’t have the systems in place to prove otherwise, and simply pay the fines.

Property management companies run the risk of being fined if they are unable to act on resident complaints quickly, and without a way to track how the complaints were being addressed they end up losing court cases for housing disrepair claims – often as much as 50% of the rent paid during that disrepair time.