Any paper document that arrives from the sorting process needs to be automatically identified, scanned or ‘digitised’ and then passed back through as an electronic document to follow the same route as an email, fax or e-form.
Simple desktop, high speed production level scanners or your multifunction devices can create instantly retrievable images from any line of business application – from anywhere in the organisation with no lost documents en route. The software you use to manage the documents is every bit as important as the hardware, and we are here to advise on the best route to take to optimise your scanning solution.
Document scanning solutions – ready to go straight out-of-the-box
So you have your new scanner, you’ve set it up, and the out-of-the-box software is working for you. This is great, and you’re digitising your documents and have complete control of all your paperwork. In many cases this is all you’ll need and the software supplied with your scanner will be completely adequate for your needs. But it won’t always be this way, which is why we also provide software that upgrades you current solution, and grows with your business.
Has your business outgrown your scanning solution?
As your business grows, or the nature of your documents changes, you may struggle, and need to look to a more powerful software solution. Your scanner will still be physically capable of the demands of your work, but the software itself may not be – don’t worry.
At Twofold, we have the experience to help. You can either upgrade the software you have (such as Fujitsu PaperStream to a more ‘pro’ version), or change to an entirely new Kofax software solution, built with more complex features to assist you in your business. We are Platinum Partners with Kofax, and have helped many organisations to get the most from their scanners, and manage all incoming documents for storage, and distribution.
Scanner maintenance contracts
Whether you are purchasing a new scanner from us or have one currently in your place of work, we recommend taking out a Twofold support and maintenance contract as the most economical way of ensuring maximum performance, longevity and efficiency – resulting in peace of mind for you.
Twofold has professional engineers covering the whole of the UK and Ireland so that they are ready to respond quickly whatever your location, and the ability to access your systems remotely to fix errors without needing a site visit. All of our engineers are all equipped to provide on-site support to get your systems back in operation without delay.
What do I get with a scanner from Twofold?
Scan to archive
Many companies start their journey to efficient document capture by implementing a scanning to archive solution.
Often regulations or good sense dictates that any document received or sent out should be stored and be able to be retrieved in an instant if required. However, scanning at the end of the business process can often be the most inefficient way to capture documents.
Twofold can recommend highly efficient ways to capture documents and minimise the effort involved in adding file names or index information.
This can be done using simple desktop, high speed production level scanners or your multifunction devices to create instantly retrievable images from any line of business application from anywhere in your organisation with no lost documents en route.
Scanning to archive solutions
Scan to process from Twofold Ltd
Our scan to process solutions allow you to capture and process a document the moment it arrives, from recognising what sort of document it is, to what needs to be done with it after identification.
Once identified, information can then be automatically extracted from the document and fed into your line of business systems and workflow, or stored in an archive for later retrieval.
This all takes place in a fraction of the time and at a fraction of the cost of traditional manual processes.