Delivering document direction

Twofold realise that no two companies are the same, however all companies have paper and data that need to be sorted and distributed. Wherever paper and data fits into your company, Twofold have a solution to provide you with greater efficiency and cost savings.
 

Incoming Documents

Incoming Documents

 

Every day, organisations receive large volumes of incoming documents, both in the post and by electronic methods. The ability to distribute this information promptly can significantly improve your operational efficiency and reduce processing costs.

E-mails with or without attachments, faxes and e-forms can be detected and delivered automatically, while paper mail and documents can be securely passed through letter openers and extractors, processing up to 60,000 items per hour. These ‘scanner friendly' machines quickly prepare your incoming documents ready for sorting and distribution.
 
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Document Sorting

Document Sorting

 

The speed and accuracy in which mail is opened, sorted and routed, directly impacts an organisations' efficiency. Classifying the contents of your mail and getting it processed as quickly as possible, eliminates expensive manual work, improves customer service and allows you to hit tight Service Level Agreements (SLA's) for time critical documents. It is difficult to imagine an industry or public sector service for which this wouldn't be one of the most critical business activities.

The process of sorting typically takes place in two ways. Inbound paper based mail needs to be opened and sorted by hand or more effectively opened and scanned into a digital mailroom sorting process. E-mails, faxes and scanned documents can then be routed through, automatically processed and classified. This solution then extracts the important information using back end applications to cross reference the details and places the data straight into your business process, in a fraction of the time, at a fraction of the cost.
 
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Document Scanning

Document Scanning

 

Whilst this is not a new business process for most organisations, the latest in scanning technology and functionality enables you to do so much more than just capture an image.

Any paper document that arrives from the sorting process, needing to be automatically identified, can be scanned or ‘digitised' and then passed back through as an electronic document to follow the same route as an email, fax or e-form.

Simple desktop, high speed production level scanners or your multifunction devices can create instantly retrievable images from any line of business application from anywhere in the organisation with no lost documents en route.

Our Bureau service provides a secure and reliable solution for those who want to dramatically reduce their storage needs and costs without the need for an in house capturing and archiving system.
 
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Data Capture

Data Capture

 

Data capture involves image enhancement, data extraction using advanced ICR (Intelligent Character Recognition) and OCR (Optical Character Recognition) technology, as well as validation and classification.

Using smart intuitive technology, you can remove the slow and error prone manual process of data capture and have clean reliable data that instantly feeds your line of business systems.

The result is a secure, efficient and cost effective way of improving your business processes while reducing your costs.

Capturing and delivering only clean and accurate data into your line of business applications provides reliable information, which combined with improved access via a document management system, will optimise your business processes.
 
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Document Management

Document Management

 

Document Management essentially refers to the storage and retrieval of electronic business documents. It is within Electronic Content Management (ECM) systems that the advanced benefits of integration, collaboration and enhanced workflow can be found.

Once captured, both business and transactional data is smoothly integrated into your line of business systems providing instant collaboration whereby multiple people can work on the same document.

Organisations that enhance the reliability, visibility and control of their business information can adhere to changing compliance regulations. This will also enable them to meet customer expectations through improved services giving them the edge over their competitors.

ECM also provides the data for the automated preparation and processing of outgoing documents such as invoices, statements and contracts. Keeping these in electronic format maintains control and helps keep production costs down.
 
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Outgoing Documents

Outgoing Documents

 

Efficient and timely communication with customers, suppliers, stakeholders, regulators and employees is a mission critical process that can help maintain compliance and reduce operational costs.

Mailing software can dynamically design and brand your documents in a way that promotes your business today and in the future. By providing automatic delivery to the lowest cost method, including email, fax, print, EDI, XML or web, documents can be sent in batches saving you thousands of pounds and reducing your carbon footprint.

Business performance is greatly improved as these electronic documents are ready for archiving and retrieving through a document management system at point of creation or automatically sorted prior to the print run for faster processing through an automatic folder inserter.

Folder Inserters

Folder Inserter

 

Many businesses struggle with slow manual driven processes that can often create bottle necks in production as well as low staff morale.

Folder Inserters will fold, insert and seal documents into an envelope up to 30 times faster than doing it by hand. Documents are collated and folded prior to insertion, providing a neat and professional looking pack.

Through optical mark recognition or barcode reading, multi-page statement and invoice runs can be processed securely and efficiently.

With their compact design and low noise levels, folder inserters are designed to fit into any office or post room environment as well as being secure and easy to use.

Twofold Ltd also offers a wide range of high quality, machine compatible envelopes, designed for optimum performance through a folder inserter whilst presenting a professional image.
 
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Franking Machines

Franking Machines

 

Franking Machines provide an easy and flexible way to pay for your postage. Users of Twofold Franking Machines will receive up to 30% discount for every piece of mail sent. Making it significantly cheaper to send franked mail rather than using stamps.

Featuring advanced technology, you can create the right impression by printing logos and customised slogans directly on to your mail items. All postal rates and services are stored in the machine's memory and are automatically calculated via integrated scales or weigh platforms, minimising costly mistakes.

Franking machines can connect directly to folder inserters, computers and printers ensuring any efficiency and cost savings are maintained right up to the last stage of your document's journey.
 
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